Privacy Policy
We Are Photo is committed to protecting your privacy and handling your personal information responsibly and securely.
This Privacy Policy explains what personal information we collect, why we collect it, how we use it and your rights in relation to your personal data.
Who We Are
We Are Photo is a photography community providing photography events, workshops, courses, resources, competitions and other community activities.
Our website is:
For questions about this Privacy Policy or how your personal information is used, please contact:
Email: conatact@wearephotogroup.com
Information We Collect
Depending on how you interact with We Are Photo, we may collect information including:
Your name
Email address
Contact details
Information provided when booking an event, workshop or course
Information provided when entering competitions or participating in community activities
Communications you send to us
Marketing preferences
Information relating to purchases or bookings
Photographs or other content you voluntarily submit to us
Basic technical information relating to your use of our website, such as cookies, device information and website activity
We only collect information that is reasonably necessary for operating We Are Photo and providing our services.
How We Use Your Information
We may use your personal information to:
Process event, workshop and course bookings
Provide products, services or digital resources you have purchased
Communicate with you about your booking or purchase
Operate photography competitions, challenges and community activities
Respond to enquiries
Manage our community and events
Send news, updates and marketing communications where you have consented to receive them
Improve our website, services and community
Maintain appropriate business and financial records
Meet our legal and regulatory obligations
Email Marketing
If you choose to join our mailing list, we may send you emails about We Are Photo news, events, workshops, courses, competitions and other relevant updates.
You can unsubscribe at any time by clicking the unsubscribe link contained within our marketing emails.
We will not sell your email address or personal information to third parties for their own marketing purposes.
Our Legal Basis for Using Your Information
Under UK data protection law, we must have a lawful reason for processing your personal information.
Depending on the circumstances, we may process your information because:
You have given us your consent
It is necessary to provide a product or service you have requested or purchased
We have a legitimate business interest in operating and improving We Are Photo
We are required to process or retain information to comply with a legal obligation
Where we rely on consent, you can withdraw your consent at any time.
Payments
When you make a purchase or booking through our website, payment information may be processed by third-party payment providers.
We do not intentionally store complete debit or credit card information ourselves.
Payment providers process information according to their own privacy and security policies.
Third-Party Services
We use trusted third-party services to help operate We Are Photo.
These may include services used for:
Website hosting and management
Email communications
Payment processing
Event or booking management
Business administration
Analytics and website performance
Our website and email services are currently provided through Squarespace.
Where third-party providers process personal information on our behalf, we expect them to handle that information securely and in accordance with applicable data protection requirements.
Some providers may process information outside the United Kingdom. Where this occurs, appropriate safeguards should be used in accordance with applicable data protection legislation.
Cookies
Our website may use cookies and similar technologies.
Cookies can help the website function correctly, remember preferences and provide information about how visitors use our website.
Where required, visitors will be given choices regarding non-essential cookies.
You can also control cookies through your browser settings.
Photography at Events
Photography and/or video may occasionally be taken at We Are Photo events, workshops and community activities.
Where appropriate, attendees will be informed that photography or filming is taking place.
Images may be used for purposes including promoting We Are Photo, documenting our activities, our website and our social media channels.
Where an individual has a particular concern about appearing in photographs or video, they are encouraged to speak to us.
Photography Competitions and Submissions
If you voluntarily submit photographs, written material or other content to a We Are Photo competition, challenge, exhibition or community activity, we may process the information necessary to administer that activity.
Any separate terms relating to how submitted photographs may be displayed or used will be communicated as part of the relevant competition, event or activity.
How Long We Keep Your Information
We keep personal information only for as long as reasonably necessary for the purpose for which it was collected, including where we need to retain records for legal, accounting or tax purposes.
Different types of information may therefore be retained for different periods.
When information is no longer required, we will take reasonable steps to delete or securely dispose of it.
Keeping Your Information Safe
We take reasonable measures to protect personal information from loss, misuse, unauthorised access, alteration or disclosure.
We also use established third-party platforms and service providers to help securely operate our website and services.
However, no internet-based service can guarantee absolute security.
Your Data Protection Rights
Under UK data protection law, you may have rights including the right to:
Ask what personal information we hold about you
Request a copy of your personal information
Ask us to correct inaccurate information
Ask us to delete your personal information in certain circumstances
Ask us to restrict how your information is used in certain circumstances
Object to certain uses of your information
Withdraw consent where we rely on consent
Request the transfer of certain information where applicable
To exercise your rights, please contact us using the email address provided above.
We may need to verify your identity before completing certain requests.
You also have the right to raise concerns with the Information Commissioner's Office (ICO), the UK's independent data protection regulator.
Children's Privacy
We Are Photo does not knowingly use children's personal information for marketing purposes without an appropriate lawful basis and, where required, consent from a parent or guardian.
Where children participate in photography activities, events or appear in photography organised through We Are Photo, we will take reasonable steps to ensure that appropriate permissions and safeguards are considered.
Sharing Your Information
We do not sell personal information.
We may share information with trusted service providers where this is necessary to operate our business, process payments, provide services, administer events or comply with legal obligations.
We may also disclose information where required by law or where reasonably necessary to protect our legal rights.
Changes to This Policy
We may update this Privacy Policy occasionally to reflect changes to our services, website, third-party providers or legal requirements.
The latest version will be published on our website with the date it was last updated.
Contact Us
If you have any questions about this Privacy Policy or would like to exercise your data protection rights, please contact:
We Are Photo
Website: www.wearephotogroup.com
Email: conatact@wearephotogroup.com